How to Post Your Symposium
Transferring Ownership of Symposium Postings
Passwords
Managing Your Symposiums
Charging for your Symposium
Browser issues
Bugs
Getting Your Symposium on the Map
Posting Symposium events with the Symposium Manager is an important aspect of promoting your Symposium. Each event gets its own listing on the Awakening the Dreamer website and, thus, its own unique web address that you can give out to potential participants. Your Symposium listing page allows people to view all of the pertinent details of the event, such as the date, time, location, and map, as well as register themselves to attend. As you prepare for the day of your Symposium, you can periodically sign in to the Symposium Manager to update your event listing or check the Guest List to see how many people have registered to attend.
Additionally, whenever you post your Symposium event with the Symposium Manager, a pinpoint goes on our online Symposium Map, making your event visible to the entire world. You will still see a pinpoint on the Symposium Map even if you post your event retroactively. Posting your Symposiums gives the entire global community a sense of where the Symposium has reached.
First, you will need to create a user account with the Symposium Manager, and here's how to do it:
1) Go to: www.awakeningthedreamer.org
2) Click on the Big Blue Button called “Facilitators Login”
3) Under the bold “Symposium Manager” click the link called “Register,” which is underlined in blue.
4) On this page, complete the registration by selecting a Username, password and email address. Click “Send Registration."
5) Note: Anyone can host a Symposium. Registration on the Awakening the Dreamer website is automated and does not require approval.
Second, once you have created a user account with the Symposium Manager, here are the steps for how you will register and manage your new Symposiums:
1) From the ATD website, login by clicking on the Big Blue Button labeled “Facilitator Login” on the right side of the page.
a. Complete your login with your registered username and password, below the bold “Symposium Manager” header.
b. This takes you to a page called “My Home,” which provides access to adding and managing your symposiums, as well as to the links to hosting and production support.
2) To Add a new symposium, click the link called “Add”
a. Follow the instructions on the next page, making sure to fill in all the details in all the data fields in each of the tabs across the top, especially for Location, Date, Contact, and RSVP. Note: You must first complete the Location details and successfully map your event before proceeding to any of the other tabs. Also, when inputting the date of your event, be sure to follow the format of MM/DD/YYYY (i.e. 07/04/2009), otherwise the date of your event will not display correctly.
b. When you have completed all the entry information, go to the “Review and Save” tab to ensure all of your Symposium information is correct. Click “Save” when you are satisfied with the details.
c. Note: Your symposium must be reviewed and approved by the Pachamama Alliance Staff before it appears on the calendar. Please email Reena@pachamama.org if a problem arises, only after reviewing these guidelines in detail.
Once a Symposium has been posted, it can only be managed by the account that created the event listing. Transferring authorization to access the event listing to another account holder is not possible. The person who will be managing the event's online Guest List should be the person who is posting the event.
ATD Symposium Manager
If you forget your password to the Symposium Manager, you can easily have a new one sent to you. From the facilitators login page of the Awakening the Dreamer website (http://awakeningthedreamer.org/content/view/119/104/), click on the link for "Lost Password?" located beneath the blue "Login" button. You will be taken to a page where you will be asked to input your username and email address. Fill out both of these boxes and click the button for "Send Password." You will see a message on the screen that says "New User Password created and sent!" Check your email for a new message in your inbox containing your new password.
Facilitators Network
If you forget your password to the Facilitators Network, go to the login page at http://atdfac.ning.com/main/authorization/signIn and click on the link for "Forgot your password?" located beneath the green "Sign In" button. If the link (http://atdfac.ning.com/main/authorization/signIn) redirects you instead to a page that looks like the home page of the Facilitators Network, click on the "Sign In" link near the top right corner of the page to be taken to the previously described page where you will find the "Forgot your passoword?" link.
1) Log in to the Symposium Manager, following the steps that are explained above.
2) From the "My Home" page, click on “Manage."
3) Select the symposium you want to edit from the list of your saved events.
4) Select “View” to examine the event's details, “Edit” to change the event's details, or “Guest List” to see who is attending your Symposium. Using the Guest List feature, you can export your list to an Excel document for easy manipulation.
The Pachamama Alliance has no policy requiring registration fees for Symposiums. Symposium Facilitators and Hosts are free to charge registration fees for Symposiums to cover your costs of the event, to accumulate some extra funds to buy equipment and supplies for producing future Symposium events, or to pay themselves a salary. Facilitators and Hosts are not expected to return profits from Symposiums to The Pachamama Alliance. Many facilitators choose to make registration fees an optional contribution or offer a sliding scale and indicate the "no one is turned away for a lack of funds." The decision of whether to charge a registration fee, and if so, how much? is left up to facilitators.
When posting posting your Symposium event through the Symposium Manager, the "RSVP" tab allows you to set a price for the "Registration Fee" in multiple currencies. If you are offering a sliding scale, it is important that you only input one number (i.e. 10 rather than a range of prices such as 10-20) into the text box since entering a range of numbers will cause your event to show up as "Free." In the "Registration Details" box, you can indicate a sliding scale or any other special information/directions about payment. You also have different "Payment Options" that you can pre-select so that you could choose to receive payments via PayPal, money at the door on the day of your event, or some other method. If you want to use PayPal, you check the box next to "PayPal," enter your PayPal account email address, and proceed from there. Note: If you have questions about creating or using a PayPal account, please visit www.paypal.com.
The Awakening the Dreamer website and its compenents are known to work most optimally with the latest versions of Mozilla Firefox and Safari. Microsoft Internet Explorer is known to have problems correctly loading some pages and other features of the website. You can download the latest version of Mozilla Firefox for free from www.mozilla.com/firefox.
There are a few known bugs with the Awakening the Dreamer Symposium Manager, and her are some ways to work around them when posting your Symposiums.
Symposium Not Appearing on the List of Upcoming Symposiums
When there are more than 60 upcoming Symposiums, the list of upcoming events that is located to the left of the Symposium Map maxes out, but a pinpoint in the Symposium Map for that event is visible.
International Addresses Not Being Accepted
It is important to include all address details to properly map a new Symposium. Ocassionally, the mapping tool does not place the pinpoint in the correct location. In instances like this, it is possible to grab the pinpoint and slide it to the appropriate location on the map. Other times, the mapping tool does not recognize some international postal codes, or it displays a different city for the city and postal code that were entered. In cases like these, try entering only the postal code without the city so that the map displays the approximate area of your Symposium. You may need to adjust the postal code slightly in order to pinpoint the right area. Then, in the "Location Details" box, enter the precise location of where your Symposium will be held.
Text in the "Details" Box Disappears After Editing Event Listings
Sometimes when a facilitator or host goes back in to their Symposium event listing to edit its information, text that was entered in the "Details" tab of the listing disappears. This does not happen every time, but a safe precaution against this bug is to view your event listing before you make any changes to it. Then, if you have text visible in the "Details" box near the bottom of your posting, copy all of it before you click "Edit." Once you are in the Edit mode, first go to the "Details" tab and paste the text there before proceeding to other tabs to make changes to your event listing.
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